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What is the difference between Cloud Computing and Virtualization?

You’ve probably heard of cloud computing, but what about virtualization? Both are invaluable for small businesses, but it’s easy to mix them up. What's the difference between Cloud Computing and Virtualization? Learning the differences between these technologies can save you a lot of money, so let’s do a quick recap of how they work.

Virtualization lets you reallocate hardware power using software. For example, many organizations virtualize an in-house server because if only 60% of a server’s computing power is needed to support the company email, it’s hard to make sure the other 40% is used efficiently.

With virtualization, you can create two virtual servers from one set of hardware. Each virtual server can be configured with just the right amount of memory and processing power for the needs of specific services such as email, data storage, and hosted telecommunications. Using IT more efficiently means you can put off buying new server hardware, save space in your office, and lower IT maintenance costs.

Cloud computing, on the other hand, is a method for delivering processing power. It allows you to access servers and other IT resources via the internet. For example, you could pay for access to a traditional cloud server (one set of hardware, one computer) or a virtualized cloud server. The main advantage of the cloud is that you can access your IT resources from anywhere with an internet connection.

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Make your life easier with these Office 365 tips!

Your company may be done migrating to Office 365, but there’s still a lot you must do. Now that your productivity tools are online via the cloud, there are a few optimizations that will provide your users with a better experience. Check out these Office 365 tips that will make your life easier.

Declutter your inbox
If you’re having trouble managing the overwhelming amount of emails in your inbox, then using Office 365’s “Clutter” feature can clear up some space. After learning your email preferences, Office 365 will automatically move low-priority messages into your “Clutter” folder, helping you focus on more important emails.

Ignore group emails
Want to keep messages from an email thread you don't want to be part of out of your inbox? If so, simply go to the message and find the Ignore setting. Doing this will automatically move future reply-alls to the trash so they never bother you again.

Unsend emails
In case you sent a message to the wrong recipient or attached the wrong file, use Office 365’s  message recall function. Simply open your sent message, click Actions, and select Recall this message. From here, you can either “Delete unread copies of this message” or “Delete unread copies and replace with a new message.”

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Adding Custom Entities to the Dynamics App for Outlook

The Dynamics App for Outlook is a very useful and convenient tool for users to be able to sync data from Outlook to Dynamics 365 quickly. Users can create appointments against Contacts, attach emails to Dynamics records, create cases/opportunities and so many other everyday tasks without leaving Outlook.

But what happens if you have created a custom entity in your organization? You may have noticed it does not show up in the Dynamics App when you search for records. This is an obstacle we have come across with several of our organizations. When searching for the record on the custom entity, you'll receive an error message stating “No records found. Create a new record.”

This was a problem for many of our clients because many of them use custom entities and need to be able to track/regard against them. The overhead of having to put them in separately into Dynamics would be a deal breaker for many organizations. However, there is a way to add custom entities to the Dynamics App for Outlook so users can track/regard records.

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